Elm Fork Cuboree & Webelos Woods

What forms do I need?

All forms below should be completed prior to attending camp.

The Activity Consent, Media Release, and Medical forms should be returned to Stephanie Allison by Sunday, October 9, 2022.

This can be via hard copy dropped at my house (address provided upon request) --OR-- submitted electronically via email or shared file location. If you choose digital submission, you must bring hard copies and give to me upon arrival into camp.

The COVID Release & Commitment to Transport should remain with the individual until check-in.

All forms must be properly filled and signed. There will be no exceptions. Medical Forms will be returned at check-out.

IMPORTANT: All attendees MUST have had a Tetanus vaccine within the past 10 years. This is generally a combination vaccine under the name Dtap or Tdap. Pregnant mothers and their spouses receive this for each child. If you do not have it, you are not permitted to attend camp. To obtain one quickly & easily, visit your primary care physician or local pharmacy.

Pro Tips:

• Fill out the forms electronically to easily update and print year over year.

• For children, print the Vaccine Record from Dr office and attach to Medical Forms.

General Schedule

What else do I need to know?

Cost: Registration fees are $25 per Scout or Sibling, $20 for Prospective Scouts, and $10 per adult leader or parent. Registration is open through Sunday, October 17, 2021 at 10:00 PM. All fees must be paid prior to registration closing. Due to COVID-19 restrictions, no walk-up registrations or changes in the number of attendees will be accepted after registration closes.

Temperature Check: All vehicles will be stopped near the front gate for temperature checks of all occupants including anyone who is not staying. If anyone has a temperature at or above a predetermined level, the vehicle will be asked to park in a specific set of spaces for a re-check in about 20 minutes. Occupants may not leave the vehicle. If the temperature re-check fails, the vehicle will be asked to leave the premises with all occupants. No refunds will be processed.

Parking: In designated parking areas only. Absolutely no vehicles other than those attached to trailers may be left in campsites without a special permit from the Cuboree Event Director.

Water: Available at the camp. Each participant should have a personal water bottle. Any water jugs at activities or central locations on Saturday may only be touched and operated by designated staff at times convenient to the individual activity.

Meals: All meals will be cooked by units in the campsites. All cooking shall be supervised, and preferably performed, by a person who holds a current Texas Food Handler Certification. Violating this will result in immediate expulsion from camp. Pre-packaged and individually wrapped snacks may be provided by your unit for your Scouts. These are not to be shared outside of your unit and should be distributed in such a way to minimize personal contact or touching of multiple items. Social distancing while consuming such snacks must be observed.

Bathrooms: These are available at most of the campsites(latrines) There are several “bathhouses” with flush toilets and showers available intermittently throughout the camp and activity areas. Please help us by keeping the toilets clean and immediately report any non-working toilets, sinks, or showers to the event coordinator or designated person at camp.

Health/Safety/First Aid: Minor first aid is Unit responsibility. Major first aid problems will be handled by camp first aid staff. All liquid fuels must be handled in accordance with National Boy Scout policy.